2026 Staff Device Refresh Information

Backup & Prep Your Old Laptop

1. Clean out any "personal data" from your district device.

• Now is a great time to make sure you don't have personal files and photos stored on your laptop. Getting rid of these files now (or moving them to another device) will speed up the backup and data transfer process.

2. Back up your data:
• If you store all of your data in the cloud using Google Drive or iCloud through your managed Apple ID, you're already done with this step...congratulations! Continue to the next bullet if you want to be "doubly" sure.
• If you have files on your laptop that you need backed up, the easiest way is using the Backup & Restore Assistant in Self Service. You can find instructions on how to use this utility here. This utility will allow you to easily make a backup of all your important files and then easily drop them into place on your new laptop.

3. Find your accessories
• Make sure you have your charger block and charger cable. You will be using the same carry sleeve that you were given with your current laptop.
• You don't need to bring any other accessories like a document camera or multi-port dongle (you can turn those in now if you aren't using them).

4. Clean your laptop!
• If you don't, we'll have to, so...
• we will have cleaning supplies available at the swap point if you need them.

Make the swap

Due to the large number of devices that we need to deploy added to an already busy summer workload, we will plan to have several "swap days" set up sometime after all of the devices are ready. Several of these days will be prior to the start of school and at least one will be after schools starts. We will have staff on hand to collect the old device and give you the new laptop. 

• If you anticipate that you may need help backing up your old device, it is strongly recommended that you try on your own, well in advance of the swap days so you have plenty of time to set up an appointment with a technician. We most likely won't be able to assist you on the swap days.

• Don't delay! We know that being at school during the summer is no fun but, there will be a time, shortly after school starts, when any laptops that haven't been turned in will stop working. Each device that we have in service requires and MDM licenses and we only have a short window of time where we can maintain licensing on your new device and your old device so we need to make the swap soon after the new devices are ready.

Swap Days

Tech staff will be available to swap out your old device for your new device on the days and times listed below. Remember, we aren't able to assist with backing up your device during these times.

• Days/Times to be announced

iPad Collection

Tech will be collecting all teacher iPads at the end of the school year. There are several important updates that need to be done on the iPads and we need them on hand to do this.

When the school year begins in the fall, we will only be issuing iPads back to teachers who request them. Why, you ask. Great question—it's because...

• If an iPad sits unused (an thus uncharged), the battery will quickly degrade and significantly reduce its overall capacity.
• Unused iPads get put away in dark closets and cluttered desk drawers and that makes them sad. 😔
• The district has to pay for an MDM license for every iPad that has been issued so collecting unused devices reduces costs. 💰

Don't fret, we will always have an iPad available for you if you realize you need it later on, whether it's for a day or to support a permanent change in your teaching style—and requesting one will be super easy (just ask for it!).

Important things to remember:

• We only plan to issue iPads to teachers who request them so if you don't need one, you don't have to let us know.
• Requesting an iPad can be done anytime and we'll get you one.
• Regardless of when you request an iPad, you probably won't get the same one back so backup your data before you turn it in on June 12th.

• We will have boxes in the main office of each school for you to turn in your iPad on the last day of school (June 12th).

Frequently Asked Questions

If you have questions, reach out. If we think others will benefit from knowing the answer, we'll include it here...even if it only gets asked once!

1. "Is my laptop getting replaced?"
   • If you are currently issued a MacBook Air then most likely, you are.

2. I'm an Ed Tech, am I getting a new device?
• Maybe. There are a lot of moving pieces with device assignments this summer but we are hoping that when the dust settles, we will be able to issue Ed Techs newer iPads with more storage.

3. Can I buy my old laptop?
• No.